Allowable/Restricted Purchases
Important Links to assist with locating a Contract vendor:
Important Links to Assist with Locating a Contract Vendor
Allowable Commodities |
The Procard is a great tool for departmental *purchasing. Here are a few examples of allowable expenditures for the Procard:
- Books & Periodicals
- Business Meals & Catering (with pre-approval and a signed Business Expense Authorization form only!)
- Computer Software (except license agreements that require a signature)
- Computer Supplies (i.e. toner)
- Conference Registrations (both in & out of state)
- Copying Expenses & Supplies (use a contract vendor)
- Cleaning Supplies
- Equipment under $1000.00 (in conjunction with the Notification of Computer Purchase form for all computer purchases & CPU’s)
- Food or Beverage consumed at vendors location (with pre-approval from supervisor and a signed Business Expense Form)
- General Groceries (for office meetings, etc.)
- Lab Supplies (the ePro Marketplace is recommended for participating vendors)
- Library Supplies & Materials
- Maintenance & Repair Supplies
- Membership Dues (Institutional memberships to the University only – No personal memberships)
- Office Furnishings
- Office Supplies (for WB Mason purchases, the ePro Marketplace is recommended)
- Printing Services (with pre-approval in writing by Publications)
- Repairs (one time repairs are allowable, not maintenance contracts)
- Subscriptions (Periodicals, etc.)
- Teaching Supplies & Materials
If it is not on this list, please check with the Procard Administrator if the purchase is allowable on the Procard. If you are purchasing for a grant, there may be other purchasing restrictions specific to the grant but allowable on the Procard. It is your responsibility to know your funding limitations and restrictions, whether grant or non-grant funded.
*UMass Boston prefers users to utilize the ePro Marketplace in Peoplesoft to place orders with participating vendors.
Restricted Commodities |
A restricted commodity is an item that the Procard may NOT be used to purchase, due to University regulations and restrictions.
The Procard should NOT be used to purchase any of the following:
- Alcohol or Alcoholic Beverages
- Animals (live)
- Annual Maintenance Contracts
- Cash Advances of any type
- Cellular Phones & related monthly charges
- Clothing for resale or the imprinting of clothing with the University trademark for resale
- Construction and renovations
- Contract Agreements or Agreements of any type that require a signature
- Donations
- Employee Travel of any type (including rental cars, gas, airfare, hotel, parking, etc)
- Employment advertisements
- Equipment over $999.99
- Firearms of any type
- Gasoline, Automotive (for non-state vehicles only)
- Gifts to Employees (this includes flowers etc.)
- Hypodermic Syringes
- Insurance
- Leases or Rentals and Lease- Purchases
- Personal Purchases of any type
- Prescription Drugs and controlled substances
- Printing Services (unless pre-approved in writing by Publications)
- Radioactive or hazardous materials
- Services of any type (moving, contract for services, etc, that require a signature)
- Travel related purchases
- Vehicle Rentals of any type (except ZIPCAR)
If you are purchasing for a grant, there may be other purchasing restrictions specific to the grant not listed here. It is your responsibility to know your funding limitations and restrictions, whether grant or non-grant funded.
If you are unsure if your purchase may qualify as restricted, please call the Procard Administrator at 7-5063 for more information.
The University defines "Equipment" as an item costing more than $100.00, having a life expectancy of two years or more, and an entity unto itself. (i.e. filing cabinet, printer, etc.)